NCSU
Network & Communication Services Unit
University of Peradeniya | Peradeniya | Sri Lanka

Google Workplace (G-Suite)


Obtaining a Google Workplace (G-Suite) account



All employees & students of the university can obtain a Google Workplace account.

To obtain an account, send an email through head of the department to the faculty Google Workplace (G-Suite) ADMIN with the user information (showing below). Please note that the head of the department should send the email using his official mail account (headcivil, deaneng, areng etc...).

Or send a letter to the Google Workplace (G-Suite) ADMIN through the head of the department.


Please attach the user information to the email/letter. 

Surname with initials*
Names represented by initials*
Preferred user-name (at least two)
Designation
Department/Unit*
For contract/temporary positions, date of termination*
Employee Number/ Student ID Number*
Alternative email address (To send the new account details) *
Mobile phone number
Office phone number


* Required fields.



Rules & Regulations - Creating PDN email accounts (username@xxx.pdn.ac.lk)


UoP will be creating Google Workplace (G-Suite) accounts for:
  • All the staff members in the University
  • Units/Departments/Societies/Organizations of the University
  • Designations of the departments/divisions heads
  • Students in the University
Conditions
  • One personal account per user.
  • UPF number/ Student ID Number is essential for creating personal accounts.
  • Official email accounts (head of the department, assistant registrars/bursars etc.) will not have personal information. They are created only for official designations.
  • User name
    • Cannot include spaces and non-alphanumeric characters.
    • For personal accounts, your username can have first name and last name.
    •  

      e.g. Your Name : Priyantha Siriwardhane
        User name : priyanthas, priyanthasiri, psiriwardhane, psiri

       

    • Use short usernames. It will be easy to remember.
    • Short names are allocated as in first come first serve basis.
    • Not creating user accounts using a single name. (e.g. priyantha)
  • For personal accounts, applications have to come through the head of the department.
  • For official accounts, applications have to come through an official letter.


Special Notice

We strongly recommend you to use Google Workplace (GSuite) accounts only for academic activities. Further you shall not use it for registration to other applications or services other than those provided or recommended by the University.